This Privacy Notice sets forth how Ramboll Group A/S with its registered address at Hannemanns Allé 53, DK-2300 Copenhagen S, Denmark and CVR no. 10160669 (hereinafter “Ramboll”) and all companies affiliated in the group, will use the information Ramboll obtain when you:

1. apply for a position through the career site;
2.  proceed to the pre-employment screening as part of the final candidate pool; or
3.  want to be included in our candidate database for a potential position.

If you do not consent to the terms of this Privacy Notice, please do not submit information to us.

Ramboll will collect and process the following personal data:

• Contact information, such as your name, address, phone number, and email address
• Data you submit in résumés, CVs, letters and/or other written materials, including education and other certifications
• Data generated by interviewers and recruiters, based on their interactions with you or basic Internet searches
• Data provided by third-party placement firms, assessment providers, or job-search websites, where applicable
• Personality tests (if such are conducted by Ramboll or on behalf of Ramboll)
• Other information as required under local law.

Ramboll may also anonymize your data and use the anonymized data for statistical purposes.

All data will be treated as confidential and will be used for identifying candidates to fill vacancies or assignments within Ramboll.

Provided that you have given your consent, Ramboll will keep the information created for the purpose of processing the application for a specific vacancy for 12 months. The data retention period starts when you are either hired for a position, or rejected, withdrawn or removed from a position.

Provided that you have given your consent to be part of our talent community, Ramboll will keep your contact details and Curriculum Vitae for 12 months with the purpose of contacting you if Ramboll assess that your profile will be fit for another vacant position within Ramboll. During this period Ramboll may contact you directly or through recruitment campaigns to provide information about potential career opportunities within Ramboll.

During the recruitment process we may also contact you directly via SMS or WhatsApp, if applicable. Such contact is merely for practical coordination purposes.

Upon the expiration of the data retention period (12 months), Ramboll will provide you with an opportunity to update your Curriculum Vitae and other information and to renew your consent. Local business units in Ramboll may keep your data for longer than 12 months if required by local law.

Upon registration, you will be given the opportunity to create your own "Smart Profile". With this you can get access to edit or delete the data registered. You will also have the option to initiate a request to delete your data stored with Ramboll.

Your personal data will be stored by SmartRecruiters and may be accessed by Ramboll group entities worldwide. We use the service provider SmartRecruiters for the hosting, operation and maintenance of our applicant management system. You can view the SmartRecruiters data protection declaration here: Privacy Policy | SmartRecruiters. In the case you would be offered a position at Ramboll and we sign a contract with you, your data will be stored also on Workday, Inc in Dublin. SmartRecruiters and Workday are data processors of Ramboll and they are obligated to protect your personal data in the same way as Ramboll does.

Assessment centers, such as providers of personality tests, may have access to information about your name, e-mail and test result. Your personal data may also be accessed by service providers that perform services on behalf of Ramboll, for example: providers of information technology and/or data hosting services.

You can obtain further information on the personal data Ramboll stores and processes about you by contacting compliance@ramboll.com. Further, you may object to your personal data being processed or withdraw your consent to such processing at any time. Further, if you have any complaints to Ramboll’s processing of your personal data, you may contact the Danish Data Protection Agency.

Ramboll will be processing your personal data based on your consent which you will provide when accepting this Privacy Notice.