Workplace Administrator

About Ramboll

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Ramboll in India

Ramboll has more than 1,000 experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

Job Overview:

Managing FM operational activities for Noida and provide necessary support in managing Workplace Operations in Noida office

Main Job Responsibilities

• Maintaining Clean and hygienic office environment.
• Maintaining office supplies & related MIS
• Support WP related procurement
• Support for Forex arrangement
• Necessary WP related support to other functions
• Monitor repair and maintenance activities
• Responsible for invoice management
• Preparing vendor payment bills , tracker and proper and timely submission of original invoice.
• Maintain vendor database.
• Follow up with VIM and update vendor payment invoice for approval on regular basis
• Monitoring all Contracts and Agreements & renewals
• Arrange Quarterly NDCs from FM related vendors.
• Maintain & Upload of PAN India Agreement in portal with necessary compliances
• Upload PAN India office lease agreements in database.
• Support all office move related activities as and when required.
• Preparing timely SLA reports
• Asset management & tag all office assets & maintain in record.
• Earmark Each desk with identifications no. provided by Space Database management
• Maintain Access Control, ID cards, Office Security, CCTV
• Vendor co-ordination, liaising with authorities as and when required.
• Manage, Monitor and Guide support staff reporting to this position.
• AMC management for office equipments and machineries, for Noida and Gurugram locations.
• Co- ordination with WP related service providers.
• Maintaining Monthly MIS. Assisting in tracking all WP related expenses.
• Attending WP related ISO/Fire audits/ other certification audits and make sure audit queries raised (if any) are closed on time
• Liase with relevant Stakeholders on regular basis and understand needs and provide necessary support.
• Compliant with all applicable policies and processes for all activities under WP
• Monthly review of spends and identifying opportunities to optimise spend wherever possible.
• Monthly seat utilisation reports
• Support in time to time requirements under H&S
• Support in office expansion/ renovation projects and any other relevant WP projects.
• Support in processing of invoices related to: GGN office rentals
• Any support required to implement WP initiatives in Noida as well as GGN office.
• Occasional support for certain operational activities under WP in PAN India location.

Required Knowledge & Skill :

1. Proficiency in MS office
2. Communication Skills in Local language and English
3. Ability to work independently
4. Ability to maintain detailed records.
5. Ability to communicate effectively both written and verbal.
6. Ability to work effectively under stressful conditions.
7. Proven managerial skills
8. Highly ethical
9. Quick learner and Service minded
10. Flexible in terms of responsibilities
11. Ability to work as a team member
12. Collaborative
13. Proactive
14. Ability to work with people from various culture

Any Graduate or MBA

• 6-7+ years relevant work experience.
• Working experience with moderate sized MNCs
• Good Commercial sense
• Good negotiation skills

What we can offer you

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are
• Never be short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Deadline: 7-June-20Thank you for taking the time to apply! We look forward to receiving your application.

Equality, diversity, and inclusion is at the heart of what we do

We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process.