Payroll Associate - EMEA/ Nordics

About Ramboll

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Ramboll in India

Ramboll has more than 1800+ experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.

As a Payroll Associate, you will play a critical supporting role in delivering accurate and timely payroll for employees across multiple countries. Working closely with Payroll Specialists and Senior Payroll Specialists, you will handle day-to-day payroll administration, employee queries, and data accuracy tasks. This role is ideal for someone looking to build their career in global payroll, gain multi-country exposure, and develop expertise in systems and vendor-managed environments.

What will you do:

• Support end-to-end payroll processing by preparing, validating, and maintaining payroll data
• Handle employee payroll queries via ServiceNow, ensuring timely and accurate responses or routing to the right contact.
• Perform data entry, reconciliations, and audits to ensure payroll accuracy
• Collaborate with external payroll vendors to provide input data and resolve basic discrepancies
• Ensure compliance with payroll deadlines and assist in generating reports for HR, Finance, and Compliance
• Maintain employee payroll files, records, and documentation in accordance with data privacy regulations
• Assist in continuous improvement initiatives by identifying errors or inefficiencies in processes
• Support payroll-related projects, such as vendor integrations, system testing, and automation activities
• Partner with HR colleagues to ensure employee data changes (new hires, exits, transfers, benefits) are correctly reflected in payroll systems

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• 1–3 years of payroll experience (global or multi-country exposure is a plus)
• Strong interest in developing a career in payroll and global HR operations
• Basic understanding of payroll processes, compliance, or accounting principles
• Working knowledge of payroll systems (e.g., Workday) and ticketing tools (e.g., ServiceNow)
• Solid Excel and analytical skills; high attention to detail and data accuracy
• Proficiency in Microsoft Excel (formulas, lookups, pivot tables) and Microsoft Office Suite.
• Experience working with third-party vendors in a multi-country payroll environment
• Ability to work across teams and time zones in a collaborative, structured, and proactive way
• A willingness to learn, adapt, and support evolving global payroll needs with a solution-oriented mindset
• Interest in contributing to process enhancements

Welcome to our Support Organisation

In Ramboll’s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.

What We Can Offer You

At Ramboll, we are committed to creating an inclusive, purpose-driven workplace where you can grow, thrive, and make an impact. As a foundation-owned company, we reinvest in our people and support long-term thinking.

• A strong commitment to your personal and professional development
• Leaders guided by our Leadership Principles, fostering growth and trust
• A culture that values and celebrates the unique person you are
• Hybrid work culture that values well-being and work-life balance
• The long-term thinking of a foundation-owned company with sustainability at its core
• Access to global projects and international collaboration
• Learning and development opportunities, including LinkedIn Learning
• Mental health support and flexible, hybrid work arrangements
• A supportive culture focused on wellbeing, sustainability, and innovation

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Equality, diversity, and inclusion is at the heart of what we do
We believe in the strength of diversity and know that unique experiences and perspectives are vital for creating truly sustainable societies. Therefore, we are committed to providing an inclusive and supportive work environment where everyone can flourish and reach their potential. We welcome applications from candidates of all backgrounds and encourage you to contact our recruitment team to discuss any accommodations you need during the application process..

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.