dcsimg Administrative Assistant - Ramboll Group
   
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Environment & Health

One of the world’s leading environmental and health consultancies, we are trusted by clients to manage their most challenging environmental, health and social issues. We help clients understand and manage the impacts of their activities and products, so that they can respond to business, regulatory or legal challenges effectively and develop sound strategies for operating sustainably.

 
environment and health environmental consulting services
 
 

Administrative Assistant

Job Description

Ramboll Environ is a leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients (see www.ramboll-environ.com). 

Ramboll Environ has an immediate opening for an Administrative Assistant-Word Processor in its Downtown Los Angeles, CA office. The Administrative Assistant will be responsible for performing diverse administrative tasks. 

Duties and Responsibilities:

The primary function of this administrative assistant is to provide support in the development and production of client deliverables and general administrative assistance to Technical & Administrative Staff. Typical responsibilities will include but are not limited to the following:

  • Formatting and QCing of client deliverables;
  • Production of client deliverables, technical reports;
  • Organization and maintenance of project files;
  • Create spreadsheets, enter and import data into MS Word documents;
  • Compose letters and routine correspondence;
  • Litigation support, indexing, converting documents using OCR;
  • Preparation of marketing materials;
  • Database entry of project files;
  • Project file purging before archival;
  • Provide Receptionist Support;
  • Coordinate travel arrangements; and
  • Maintain Principal contacts and calendar.

Qualifications

  • Minimum 3 years’ experience entry-level to senior level administrative support.
  • AA degree or equivalent preferred, but not required
  • Self-starter, quickly grasp issues, and attend to details while keeping the big picture in mind.
  • Expert at juggling multiple projects and tasks.
  • Extremely organized and detail-oriented, knack for understanding procedures and logistics.
  • Strong skills in time management, prioritizing tasks, and meeting critical deadlines.
  • Professional, mature, polished.
  • Technical Skills
  • Advanced Microsoft Word skills, including the use of styles.
  • Proficient in Microsoft Excel, Outlook, PowerPoint.
  • Proficient in Adobe Acrobat.
  • Compile data, prepare expense reports and staff timesheets and design staff and office forms.
  • The ability to work with calendars and resources in Outlook.
  • Keen eye for detail and accuracy.
  • Experienced in editing and proofreading lengthy documents with focus on format, spelling, accuracy, sentence syntax/structure, and grammar.
  • Accustomed to working with technical vocabularies from a variety of fields.
  • Experienced in conducting Internet web searches and research projects.

Organization & Time Management Skills

  • Produce quality work even when under extreme pressure and time constraints.
  • Grasp complex situations and turn them into manageable tasks.
  • Accustomed to re-prioritizing, as necessary, to accommodate changing projects and assignments.
  • Familiar with handling of large data and document management systems.
  • Comfortable working alone or collaborating in large and small teams to produce quality work.
  • Coordinate assigned work with designated project guidelines.
  • Demonstrate a positive approach to job challenges.
  • Excellent problem-solver, quick learner and open attitude to diverse tasks
  • Proactive in thought and action
  • The ability to take ownership and work independently with minimal supervision and direction.

Communication & Support Skills

  • Accustomed to working with clients, the legal community, regulatory agencies, real estate entities,      and others.
  • Authored professional correspondence to clients and staff.
  • Experienced at managing complex report preparation, multimedia presentations, and video conferencing.
  • Preparation and scheduling of office activities, including travel arrangements, internal business meetings, guest and client travel and accommodations, and business appointments.
  • The ability to take ownership and work independently with minimal supervision and direction.
  • Ability to take instruction from multiple sources and establish priorities
  • Must be self-motivated, multi-tasked, have the ability to meet deadlines, and work with all levels of technical and administrative staff.

Ramboll Environ is an equal opportunity employer of minorities, females, protected veterans, and individuals with disabilities. Ramboll Environ conducts all of its relations with its employees and applicants for employment in accordance with the applicable laws, directives and regulations of the many countries in which we do business, and without regard to ancestry, national origin, religion, gender, sexual orientation, domestic partnership status, physical or mental disability, medical condition, marital status, age, military service or veteran status.

Applying is easy

Firstly, upload your CV directly or by using LinkedIn.

If you upload your CV directly, you will be asked to confirm your personal details.

Secondly, upload your cover letter.

We look forward to read your CV and application.


Apply before 2017-05-12
Workplace Los Angeles

Apply for job online